Switch to Cicini

Move from Vagaro to Cicini

Export your Vagaro customer list and bring clients into Cicini.

Who this is for

Salons, spas and studios moving from Vagaro.

What moves, and what does not

What moves

Clients. An email is optional: a name, an email or a phone number is enough.

Vagaro does not give you a file for team members, services or appointments. To bring those over, prepare a CSV yourself in our spreadsheet format.

What does not move

Appointment history and packages. Ask Cicini support about an assisted import if you need history.
Saved cards. Card details cannot be exported from one payment processor and loaded into another by us. Clients add a card again on their first booking.
Packages, memberships and gift card balances. Cicini does not import them.
Reviews, loyalty points and product stock.
Anything stored as a PDF, photo or attachment.

Step 1: export your data from Vagaro

These are short steps in our own words. Vagaro changes its menus from time to time, so follow its own article if something looks different.

Step 1: Only the account owner can export customers. In Reports open the customer list and export it to Excel.
Not confirmed by us: check the provider’s article.
Screenshot placeholder: Vagaro customer report export
Step 2: Open the Excel file and save it as CSV.
Not confirmed by us: check the provider’s article.

Excel files

Vagaro exports Excel. Save it as CSV before uploading.

Some steps are not confirmed

Vagaro’s article blocked our check. Follow it for the current menu path.

Official help from Vagaro

Vagaro: export your customer list(opens in a new tab)We could not open this page automatically, so we have not confirmed it.

Links checked 2026-10-12. Vagaro is a trademark of its owner and is not affiliated with Cicini.

Step 2: import into Cicini

Open Import & Export in your Cicini dashboard and choose your current provider.
Upload the file you exported. Cicini reads CSV files; if your provider gives you Excel, open it and save it as CSV first.
Check the column mapping. The provider preset fills it in, and you can change any column.
Review duplicates. For each match choose merge, skip or create new, or apply one choice to all.
Preview and validate. Fix or skip any row with a problem; a CSV of the problem rows is available.
Confirm. Nothing is sent to your clients: an import sends no emails, texts or reminders. You can undo the whole import for 30 days.

The Cicini Import & Export page with a list of providers on the left and the export steps for the selected provider on the right. — Choose your provider in Import & Export to see its export steps.

Step 4 of the Cicini import wizard, Review duplicates, showing each file row beside the existing client it matches, with merge, skip and create choices. — Step 4: for each possible duplicate choose merge, skip or create new.

Step 6 of the Cicini import wizard, Confirm, with totals per file, a note that the import is silent, and an Import button. — Step 6: confirm the totals. Nothing is sent to your clients.

Silent, reversible and free to try

Silent import

An import is silent. Cicini sends no email or text to any imported client, and reminders for imported appointments stay off until you turn them on.

30-day undo

You can undo a whole import for 30 days. Records the import created are removed, merged records are put back, and anything you have used since is kept and listed.

Assisted import is free during launch. If you would rather not do it yourself, ask our team. Contact support.

Questions about moving from Vagaro

Will my clients get an email or text when I import them?

No. Imports are silent: Cicini sends no messages to imported clients, and reminders for imported appointments are off until you switch them on.

Can I undo an import?

Yes, for 30 days. Open Import & Export, then History, and choose Undo. Created records are removed, merged records are restored, and anything used since is kept and listed.

What does an import cost?

Importing is available on every plan, including Free. Assisted import, where our team helps with the file, is free during launch.

Do my clients need an email address?

No. A client needs a name, an email or a phone number. Marketing consent is never assumed: it is off unless your file has an explicit opt-in column.

Ready to move?

Create a free account, then open Import & Export and choose Vagaro.